Spring is a time for new beginnings and a fresh start. Many individuals use this season as a time to do some much needed spring cleaning of their yard and home after the long winter months. Spring can also be a perfect time for cleaning up and organizing your business as well. This could mean a myriad of things depending upon your field of work but there are some steps that all businesses can take to “set themselves to rights” whether it is the physical office or the electronic email. Businesses may even find that getting organized and clearing out the old or unneeded items can be a financially advantageous. Let’s look at some ways that you may want to do a little spring cleaning this season in your small business.
- Purge the Office – Take this chance to purge the office of all items that are no longer needed. For example recycle any old or broken electronics. Donate duplicate items to a worthy cause and get a tax receipt. Replace any broken items or fix items that need a tune up, like the office shredder or report binder. This may take time out of a work day or may need to be done on a non-work day to do a thorough cleaning.
- Organize the paper files – According to the National Association of Professional Organizations, paper clutter is the No. 1 problem for most businesses. Studies show the average person wastes 4.3 hours per week searching for papers, which adds stress and frustration to the workplace while reducing concentration and creative thinking. Therefore, go through your filing cabinets and shred anything that’s out of date or no longer relevant to your business. Scan items that you question whether you will need them in the future.
- Organize your inbox and electronic storage files – It is time to clean house when your email is overloaded and not organized into manageable files and folders. Take a little time each day to sort and purge emails that slow down your work process. In addition, unsubscribe to newsletters or other subscriptions you no longer read.
- Tidy your social media accounts – Take stock of your accounts and make sure your profiles are up-to-date. There’s no point in having multiple Pinterest, Twitter, Facebook, LinkedIn, Tumblr and Instagram profiles if you’re not actively posting and monitoring each account.
- Take stock of the furniture around the office most especially the lobby – The couches, rugs, lamps and tables are a reflection of your business, so make sure they are cleaned and updated regularly. Examine the furniture for rips, scratches and fading. Either get the items repaired or replace them.